Your agent, your voice
- You pick Daniel and the speaking voice — or clone yours
- Callers hear your shop, not a generic receptionist
- Knowledge base, pronunciation, and hood cleaning intake in your language
Built around your shop — not bolted on
Night crew booked, deposit in, NFPA 96 certificate queued — before the breakfast shift.
Daniel answers restaurant exhaust calls, captures hood length and access, books the overnight clean, and the certificate with bare-metal photos is already on the job.
14-daytrialNon-compliant kitchen hoods drive 8,000+ restaurant fires annually — certificates close the citationAvg ticket: $550 average hood cleaning
Anatomy of a Lost Job
7:15 PM - Urgent Call
Fire marshal issued a 72-hour citation — kitchen needs an NFPA 96 certificate before Monday or the fryers shut down.
9:15 PM — No Answer
"Please leave a message or press 1 for..."
7:18 PM - Lead Hangs Up
Searches Google, hires a competitor who answers.
Bottom Line
-$800
Estimated Opportunity Lost
The Old Way:
Losing Contracts to Voicemail.
Kitchen exhaust cleaning happens almost exclusively between 11 PM and 5 AM. Finding reliable night crews and collecting access codes from managers who are asleep creates constant friction — and every 10 PM call that hits voicemail loses the overnight window.
Inspection software that only produces PDFs still leaves your business phone unanswered. Operators who finish reports on-site still lose strip-mall contracts when the fire-marshal panic call goes to voicemail at 9 PM.
Photos live in text threads, deficiencies aren't tied to duct sections, and certificates lack timestamps AHJs and insurance carriers trust. When a claim or re-inspection lands, your crew scrambles through camera rolls instead of downloading an audit-ready record.
Quote, book, collect, and dispatch — on one call
Quotes from your catalog
Live hood length, access, and AHJ window — not a script that says someone will call you back.
Books it on the night-crew board
Confirmed job, not a voicemail. Daniel holds the slot, then writes it onto the board.
Collects, then dispatches
Stripe before hang-up. The tech sees the job, the map, and the notes on their phone.
Anatomy of a booked job
7:15 PM - Urgent Call
Fire marshal issued a 72-hour citation — kitchen needs an NFPA 96 certificate before Monday or the fryers shut down.
7:15 PM - Instant Answer
Daniel answers instantly and qualifies the lead.
7:17 PM - Job Booked
Night crew booked for 1 AM. Deposit link sent. AHJ-ready certificate queued with before/after photo gates.
Bottom Line
+$800
Revenue Captured While You Slept
Configured to your trade
Call → quote → book → deposit → dispatch
Not a receptionist bolted onto someone else's software. One agent, your rules — on the phone and the widget — and the job lands on the tech's phone.
01
Call
Twilio number or the website widget
02
Answer
Daniel · 29+ languages · first ring
03
Quote
Live hood length, access, and AHJ window
04
Book
Confirmed on the night-crew board
05
Deposit
Stripe before hang-up
06
Dispatch
Map + tech's phone
Your hood cleaning operation — not just the phone
Intake, catalog, and dispatch in your terms. The same person on the call and the widget. Unlimited techs and office.
Dispatch & calendar
- Live map, travel buffers, recurring routes
- Time clock with GPS; availability on the call
- Holds a slot, then books it onto the night-crew board
CRM, quotes & jobs
- Intake and hood length, access, and AHJ window the way your shop already talks
- Estimates the customer approves by text
- Jobs created from the call transcript
Get paid
- Invoices + Stripe links, including mid-call deposits
- A/R dunning, job costing, 1099 contractor payouts
- QuickBooks Online & Xero on Starter+
In the field
- Native iOS & Android — no per-tech fee
- bare-metal photos and NFPA 96 certificates
- Before/after PDFs and on-my-way ETAs
The customer
- No-login portal from an SMS link
- Pay, approve quotes, reschedule, see ETA
- Reminders, review asks, agreement renewals
Contracts & cadence
- Service agreements with e-sign review
- Recurring jobs generated on a cadence
- 60 / 30 / 7-day renewal reminders
Shop, parts & fleet
- Pricebook, inventory, vendors, serialized assets
- Bay, counter, or warehouse when you need them
- Vehicles, equipment, optional telematics
Office, team & growth
- 11 roles, audit log, website & campaigns
- Google + Outlook calendars; Gusto time sync
- REST + MCP API on Starter — your catalog, your terms
Live today Stripe · Twilio · QuickBooks Online · Xero · Gusto · Google Calendar · Outlook · Slack · CallRail · Lob · Mapbox / Google Maps · REST + MCP
Built for hood cleaning
Trade-specific workflow — on top of the shop OS above. Not a bolt-on module catalog.
AI voice on ring 1 (Daniel)
Answers 24/7 in 29+ languages. Captures hood length, cooking volume, access notes, and fire-marshal deadlines — then books the night crew.
Deposit collection on the call
Sends a Stripe payment link by SMS while still talking — critical for citation-urgency emergency cleans.
AHJ-ready NFPA 96 certificates
Auto-generates timestamped compliance certificates with bare-metal photo evidence for fire marshals, insurers, and restaurant owners.
Photo-backed deficiency tracking
Before/after photo gates block incomplete jobs. Deficiencies, corrections, and next service date stay on one audit trail.
After-hours night dispatch
Schedules 11 PM–5 AM crews when kitchens are closed and pushes access sequences to the mobile app before the van rolls.
Unlimited team members
Flat per-location pricing from $99/mo. Hire night techs without a per-seat software tax.
Hood Cleaning markets
Local AI dispatch pages for top metros — same shop OS, city-specific operating context.
New York · Los Angeles · Chicago · Houston · Phoenix · Philadelphia · San Antonio · San Diego · Dallas · Austin · Jacksonville · San Jose · Fort Worth · Columbus · Charlotte · Indianapolis · San Francisco · Seattle · Denver · Nashville · Oklahoma City · El Paso · Washington · Las Vegas
More metros at /locations · each city page is self-canonical for hood cleaning.
Meet Daniel
Your AI Voice Agent for Hood Cleaning
Answers restaurant exhaust calls, captures hood length and access windows, books overnight crews, collects deposits, and queues AHJ-ready NFPA 96 certificates with photo proof.
Hood Cleaning — why missed calls hurt
Market reality
Commercial kitchen exhaust cleaning is a ~$1B U.S. compliance market governed by NFPA 96. Restaurant owners buy the service so fire marshals, insurers, and AHJs accept the paperwork — not because they love grease scraping. A Friday 4:30 PM citation with a Monday deadline means the operator who answers, books a night crew, and emails an audit-ready certificate with bare-metal photos wins the $550–$800 emergency job and the recurring contract. Report-only apps help after the job; missed after-hours calls never get that far.
How Daniel wins the job
A panicked restaurant owner calls at 4:30 PM Friday. The fire marshal just issued a 72-hour citation: produce a valid hood cleaning certificate by Monday or shut down the fryers. Daniel answers on the first ring, asks about the kitchen setup — two 6-foot charbroilers, an 8-foot fryer bank, and a 20-foot vertical duct to a rooftop upblast fan — and classifies the account as a high-grease monthly interval. He quotes a $650 emergency rate, books a 2-man night crew for 11:30 PM, texts access instructions (alley door unlocked, fryer oil drained), and sends a Stripe deposit link before hanging up. By 4 AM the crew scrapes duct sections to bare metal, photographs deficiencies and corrected areas, and uploads evidence from the truck. Before breakfast prep arrives at 5 AM, the platform locks an AHJ- and insurance-ready NFPA 96 certificate with timestamps and photo proof and emails it to the owner — clearing Monday's re-inspection.
Why businesses switch from the alternatives
vs HoodClean Pro
Strong NFPA reports at $15–$29/mo, but no inbound AI phone answering or deposit-on-call
Full comparison
vs MyHoodClean
Fast NFPA PDFs + portal/website — no inbound AI that books night crews
Full comparison
vs QuoteIQ
Per-hood CRM pricing; Virtual Call Team is coverage/follow-up, not ring-1 booking voice
Full comparison
vs HoodOps
Strong EvidLY/NFPA story but launches Sep 2026 — no inbound AI phone agent
Full comparison
vs HoodTrace
Proof packs + rebook engine only — not full FSM and no inbound AI voice
Full comparison
Frequently Asked Questions
What is the best kitchen exhaust cleaning / hood cleaning software?
The best hood cleaning software answers the restaurant phone after hours, books night crews, collects deposits, enforces before/after photo gates, and issues AHJ-ready NFPA 96 certificates — not just inspection PDFs. DispatchNode (HoodCleaningDispatch) includes Daniel, an AI voice agent trained on kitchen exhaust workflows, plus certificate automation and recurring interval tracking from $299/mo with unlimited users. Compare report-first tools like HoodClean Pro at /vs/hoodcleanpro if you mainly need inexpensive NFPA paperwork without inbound call handling.
Ready to run hood cleaning from first ring to the tech's phone?
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